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Location: Newark, NJ 07102
Employment Type: Contract
Interview Mode: Virtual

Job Overview

We are seeking a highly organized and detail-oriented Senior Legal Assistant to provide administrative and paralegal support within a legal environment. This role involves drafting and proofreading legal documents, transcribing legal dictation, managing case files, and assisting in various administrative tasks. The ideal candidate will possess strong legal knowledge, excellent written communication skills, and the ability to handle confidential information with discretion.

Key Responsibilities

• Legal Document Preparation & Review:
  • Transcribe or type legal dictation accurately, ensuring attention to detail and clarity.
  • Prepare standard legal forms in compliance with established requirements.
  • Review and proofread legal documents (briefs, pleadings, transcriptions) for accuracy, clarity, and consistency.
  • Verify the accuracy and completeness of citations and references in legal documents.
  • Draft and format correspondence and other written materials in a professional manner.
• Case Management & Documentation:
  • Maintain confidential case files, follow-up records, and other legal documentation.
  • Organize and scan documents for both electronic and physical filing systems.
  • Ensure all legal documentation is prepared in accordance with established standards and guidelines.
• Scheduling & Coordination:
  • Manage and maintain calendars to ensure accurate scheduling and timely reminders for meetings and appointments.
  • Coordinate and schedule meetings, ensuring proper logistics and preparation for appointments.
  • Respond to inquiries and manage calls, directing them appropriately or taking accurate messages.
• Legal Research & Support:
  • Assist in drafting affidavits, pleadings, briefs, interrogatories, and exhibit books.
  • Read and summarize depositions for trial preparation.
  • Assist in responding to plaintiff discovery requests.
  • Conduct research, case investigation, and interview witnesses and defendants in preparation for trial.
• Administrative & Miscellaneous Duties:
  • Perform general administrative tasks such as mail distribution, maintaining forms, creating case files, and filing.
  • Make travel arrangements for legal team members as needed.
  • Handle miscellaneous tasks related to case management and office support.

Required Qualifications

• Education: Bachelor’s degree or equivalent experience in legal studies or related field.
• Experience: At least 3+ years of legal assistant or paralegal experience in a law firm, legal department, or government agency.
• Skills:
  • Strong proficiency in word processing systems (Microsoft Word, Excel, etc.).
  • Legal knowledge and familiarity with legal terminology.
  • Attention to detail and ability to handle complex legal documents accurately.
  • Strong communication skills, both written and verbal.
  • Ability to maintain confidentiality and work in a highly sensitive environment.
  • Paralegal training or experience highly preferred.

Core Competencies

• Legal Document Drafting & Proofreading
• Legal Research & Case Management
• Scheduling & Calendar Management
• High-level Organizational & Administrative Skills
• Strong Written and Verbal Communication
• Legal Terminology and Knowledge
• Confidentiality & Compliance Awareness

Additional Skills (Preferred)

• Familiarity with state and/or federal court systems.
• Experience working with electronic case management systems and filing systems.
• Knowledge of litigation support techniques and processes.
• Ability to handle complex, high-volume administrative tasks in a fast-paced legal environment.

Work Environment

• Office-based, legal environment
• Fast-paced, with a focus on accuracy, organization, and compliance
• Direct interaction with clients, legal teams, and other stakeholders